Chief of Tear Down Checklist

DONE

TASK

DONE BY

 

BEFORE EVENT

 
  Recruit Tear Down workers if you'd like to be proactive. Let the Chief of Workers know who you recruited.  
 

AT EVENT

 
 

If you didn't recruit enough people before the event, check in with the Chief of Workers during PM registration and have him/her assign you some help.

 
 

AFTER EVENT

 
 

Assign one of your workers to be in charge of picking up and bagging all garbage. Dispose of properly depending on arrangements made with the site owners.

 
 

Have workers pick up cones, red flags, fire extinguishers, registration supplies, scoreboard, bunting reels, loaner helmets, sawhorses, rope, garbage cans, etc. and return them to the supply vehicle.

 
  Pack the supply vehicle neatly and according to instructions provided by the club who rented it to you (or your own club). Be sure not to pack supplies that do not belong in the supply vehicle. For example, the Blue Box needs to be returned to Karen Babb. The WWSCC laptops need to be returned to Karen Babb or Larry Carnahan. If you're using the BEAC truck, the printer and AED can stay there (in a cabinet).  Any other equipment that was borrowed or rented needs to be returned to the owner. Check with the Event Chair and other Chiefs when in doubt.  
 

Clean out any garbage from the supply and timing vehicles.

 
  Make sure site is in good shape before you leave.  

 

WWSCC Season Run/Work Order Sequence, based on event number in the series

Events #1, 5, 9

AM: STOCK
Run 1, Work 2: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOAM, WNOVAM, NOVAM
Run 2, Work 1: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOAM,
PM: NON-STOCK
Run 1, Work 2: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOPM
Run 2, Work 1: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOPM, WNOVPM, NOVPM

Events #2, 6, 10

AM: NON-STOCK
Run 1, Work 2: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOAM
Run 2, Work 1: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOAM, WNOVAM, NOVAM
PM: STOCK
Run 1, Work 2: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOPM, WNOVPM, NOVPM
Run 2, Work 1: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOPM

Events #3, 7, 11
AM: STOCK
Run 1, Work 2: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOAM
Run 2, Work 1: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOAM, WNOVAM, NOVAM
PM: NON-STOCK
Run 1, Work 2: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOPM, WNOVPM, NOVPM
Run 2, Work 1: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOPM

Events #4, 8, 12
AM: NON-STOCK
Run 1, Work 2: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOAM, WNOVAM, NOVAM
Run 2, Work 1: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOAM
PM: STOCK
Run 1, Work 2: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOPM
Run 2, Work 1: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOPM, WNOVPM, NOVPM

Note: Time-only entrants will be distributed within each day half as needed to help balance run group sizes.

Data Entry Instructions

  1. If you have not used Scorekeeper before, have someone who knows it give you a quick tutorial.
  2. At the beginning of each run group, find the appropriate competitor in the database, or add the competitor's name, car make & model, class and number to the database. You can either look over the shoulder of the Timing Recorder, or wait until the times have been recorded for each person, and then do the entries.
  3. Enter times and penalties from the timing box and course control person OR from the timing cards.
  4. Be sure not to get the timing cards out of order or drop them. The times you enter are NOT official. The times that are written down on the timing cards by the Timing Recorder are the official times. You should do everything possible not to interfere with the Timing Recorder's job.
  5. Do not hold up timing for data entry. If you get behind, you can catch up later -- even after the run group is done if necessary.
  6. Check accuracy of data, name spellings, car makes & models, etc. if possible as you go.
  7. Do your best to enter accurate times and penalties. Accurate work will help auditing go more quickly, which means the trophy presentation can happen sooner.
  8. Check the laptop battery frequently and start the generator if it is running low. Start the generator before using the printer.
  9. Print the audit reports at the end of each run group. Have someone audit the entered times against the time cards. Make any corrections.
  10. At the end of the AM and PM sessions, make sure all entries are accurate. Print the final results report for the Event Chair for the Trophy Presentation.