Draft Minutes

WWSCC Meeting

September 17, 2007

7:34 pm

Attendance:

Glenn Austin - SCCA, Karl Coleman – Vice President, Ann Wilson - NWDE, TJ McGeary - BSCC, Enrique Garcia - BEAC, Dieter Beldi – ACE PSMC, Kris Dahl - CSCC, Amy Coleman – TS, Kelly Picasso - Treasurer,

Review of August Meeting minutes, motion to approve minutes by Dieter, seconded by Glenn.

Treasurer’s Report:

$5,669.71 in bank. UW paid the end of last month’s meeting. TS paid their outstanding balance as well. $4,053 in outstanding account’s receivable. Several clubs have expressed interest in electronic invoicing. Kelley will email them in the next couple days. CSCC is confused about some bill, Kelley will email them again. Kelley still needs to pay K&K but hasn’t received a bill from them yet. Will invoice clubs at end of season for their shares of the porta potties. Kelley asked Karl about rental fee for lights for evo ($150).

Old Business:

Sports Car Spectacular Event: Enrique came up with the plan. He has to make some changes on the start times. Doesn’t know what to charge for entry fee. He will go with $30 on-site and $25 pre-reg. No entry cap. WW equipment for timing and scoring. Discussion ensued about posting results. TS will try to post results in between each runs (after 1^st runs, after 2^nd runs, etc…) Enrique also suggested having a third line at registration for those who did not pre-reg. These people would have to go to the third line and have their info entered into the laptop. No stewards have been assigned yet. Map is done, from the 2003 event. Karl suggested maybe tweaking it just a bit so that the course is not up for protest. Enrique will tweak it. There is now a rental form to fill out when renting any equipment from BEAC. Lot fee is $100 for SCS. For practice, they are wanting all the clubs to kick in money or equipment. TS offered to donate their PA system. will discuss their possibilities. Enrique suggested snacks could be donated for the competitors (pop, chips). TS will donate a generator as well. ACE will donate trophies. Dieter said the PSMC will donate $100. Anything donated will go towards the banquet. Practices are 30-50% of profits, championships are always $100. The first flight is now Nov/Dec however there are some other projects that need to be done before the first flight. Some of these activities could take place over our weekend. If we loose the weekend, the alternate date of the 28^th should still work.

New Business:

Coneheads Practice: Sat before the SCS. SCS course backwards.

Presidential Candidates: Only name that keeps coming up is Enrique. Enrique says he can’t do it for next year. Things may change, he’ll keep us posted. The board will discuss the appointment of Enrique. Doesn’t want to do the presentation for the banquet. Will need help for the rules meeting in Factoria. The rules meeting is the first week of December. Enrique will be in town for the second Wed of December (12^th). Backup date will be December 5^th.

WW Location Possibilities: Kelley wondered about the use of other locations (Packwood) for WW events. How married are people to Everett? Karl said we are not required to have all events at Everett. TS has looked at renting Emerald Downs, but it is pricey ($3,000/weekend). Location is up to each club. Karl mentioned that Packwood rental is really up to the mill and Angus right now, especially since the mill is shut down. The mill might be looking to gain more revenue and open it up to other clubs. Much discussion ensued about the status/future/rumors about the use of the Packwood site. Monroe was also discussed since they are planning to pave a huge area of asphalt. Dieter brought up that perhaps we should bring back the yellow line rule after Amy told of Angus almost kicking the OR region off site after unsupervised children were in areas they shouldn’t have been in. SCCA would have to be involved if another WW club was interested in running an event in Packwood.

Dieter presented trophy samples. He presented bucket hat samples, umbrellas and rain-type coat options.

Steve Yao showed up as we were adjourning.

Next meeting here October 15.

Special Trophy Nominees: ROTY and WOTY need to be decided upon. Clubs need to bring nominees to the board. Del Hines Award for someone that has been inspirational. Board needs suggestions.

Meeting Location: Our current location is out of the way for several folks. Perhaps we should explore other options. Kris would like to keep it on the east side, though he says he might not be able to come to every meeting all the time. Steve comes from the UW district. Kelley is in Edmonds, Karl and Amy in Renton. Karl mentioned Goldies on Airport Way in Seattle. We will give Goldies a shot for October to see how it works. Karl will call and make sure that it is available.

Meeting adjourned at 9:30pm. Ann motioned and Kris seconded.