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WWSCC Meeting
August 20, 2007
7:40pm
Attendance:
Glenn Austin, Fast Mike, Elise Truitt, Karl Coleman – Vice President, Marty Dschaak, Ann Wilson - NWDE, TJ McGeary, Enrique Garcia - BEAC, Dieter Beldi – ACE PSMC, Kris Dahl - CSCC, Amy Coleman – TS BSCC, Kelly Picasso - Treasurer, Karen Babb – Insurance Focal, Steve Yao – UWFSAE
Review of July Meeting minutes, motion to approve minutes by Enrique, seconded by Dieter. Minutes approved. Kelley missed last month’s meeting, says it is unclear as to sanction fee voting. It is supposed to begin in 2008. Make change in minutes.
Treasurer’s Report:
Been quite, only a few paypal transfers since last report in June. We’ve spent more than we have brought in. $6,215.51 outstanding accounts receivable. Had to redo first three events due to the sanction fees. $9.06/member insurance fee. Kelley has invoices for all reps to take back to treasurers or she can also send them electronically. $3,969.04 in the bank. Brett is moving Scorekeeper from one computer to the secretary laptop because people have been trying to plug in “wrong stuff” into the other laptop (it has been very unhappy and not functioning properly).
Old Business:
Enduro Review: 98 entrants. BEAC liked the event, there was one person at BEAC that voted jokingly against approving it! Some people complained against scores not being posted. And the PA system stinks. All in attendance voted to approve the event except NWDE and UWFSAE who abstained.
ACE Ladies Practice: TJ said it was fun. There was a Ford F250 on the lot all weekend that they had to go around. Dieter said there is more warning from Boeing that they may attend our events. Technically employees aren’t allowed to leave cars there all weekend. Enrique said we can not touch any employee car, security may be notified and they can try to track down the owner but this can take a long time. At least 42 attendees, each got 20-30 runs in. Plenty of guys to help out.
Miatacross: Enrique said good course, everything on time. Posting issues, too slow. Seems to be a common problem – we need to figure out a more timely posting process. Idea of putting a laptop outside, printing more sheets, or having a person write times down on the board. BEAC will figure a way out to address the issue. The first run group times are usually late because of having to enter all the card information. Idea floating about of having a computer at registration for competitor’s who did not pre-register to enter all their information so everyone’s info would be in the computer before the run group starts. Brett working on a procedure/software/database arrangement to link a few laptops together to share the database. NWDE and UWFSAE obstain, all other clubs present voted to approve this event.
Driver’s Registration Fees:
Karen keeps track of how many rulebooks disappear. Karl says that amount needs to be reported back to the council. Has to be based on new entrants per event (not rulebooks) which Brett has been keeping track of. Brett sends this info to Kelley on a regular basis.
New Business:
Resignation of Mr. President, Ron Bauer: Karl read Ron’s email resignation. Karl thinks the board can appoint a new president that would finish out the year. If we don’t get a president, it falls on Karl to run the meetings until a new one is appointed. It was decided that we take this opportunity back to the clubs to see if anyone is interested. BEAC said they like Ron and hope that he has much success in his endeavors.
Sports Car Spectacular: October 7. Enrique said there is a possibility that a big new airplane may be taking off during an event. The first flight is supposed to take place the end of September. The lot will not be available if the new big plane takes off on one of our scheduled weekends. The 28th of Oct is also available if we need to reschedule. Karen suggested that we put a disclaimer “subject to change” on the event date on the website. Glen will say “tentative” on the date and say to check back.
NWDE: grid
BEAC: course
ACE: trophies
PSMC: tech
TS: timing
UWFSAE: registration
SCCA: workers
BSCC: waivers
Enrique will draft an event plan – of so presidential of him! Lenient rider rule was encouraged. Enrique will take the plan to BEAC and have stewards arranged. Dieter volunteered to be a steward (stock half, he’ll do a quarter).
WWSCC Timing Equipment: Kelley wondered if we loaned out the equipment last year, it was originally only for series events. The original idea was that we were never going to rent out our timing equipment. Now this year we are loaning it out. Enrique’s logic was that SCCA is a club member and it is a resource for the council. Enrique apologized for jumping the gun with his reply to Keith without thinking of a rental fee. Discussion ensued as to the rental fee. Karen motioned $150 + any fee for damage repairs, Dieter seconded, motion passed. Karl will notify Keith of the rental fee.
Portapotties: One of the doors on the potties was broken and TJ fixed it. BEAC is very appreciative.
Trophies: BEAC suggested that we come up with a theme for trophies. Each club could do trophies that revolve around the theme.
Year-End Trophies: Dieter has made some initial contacts and has gathered some samples. Can use the same embroidery which helps on cost. He guesses it will cost about the same as last year.
Rules Meeting: We need to figure out where for sure and get the site reserved.
Next meeting here, September 17.
Enrique moved to adjourn, Fast Mike seconded.
8:55 pm
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