WWSCC July Minutes   07/21/2003    Issaquah Rogue Brewery

Called to Order: 7:48pm

Attendance: Keith TS, Jerry SCCA, Ron ACE, Glen BEAC, Insurance Focal Karen, Treasurer Karina, Secretary Kelley, NWDE Chris, UWFSAE Brian, PSMC Dieter/Denise, President Susan, Vice President Enrique

Guest: Tom LeCoque

Minutes from June: Accepted

Treasurer Report: Spent $2400 for insurance this month. Honeybucket invoice is $1000.00; there are only two events in the period of time covered by that invoice. $5370.27 is the WWSCC current balance. PayPal is working out well for billing to the clubs for sanctions/rule books. Outstanding accounts receivable: NWDE still has per member insurance fees and the Clothing Optional event invoice unpaid. Hotline usage: a few events didn't get onto the Hotline, so Karina didn't charge the clubs for the $10 hotline fee. We're paying about $300 or so a year. If the clubs don't use it, we don't charge them. Honeybuckets: Kelley will check into with the contact at NW Cascade.

Technology Update/ Webpage - Karina: Jordan was in a car accident, Mitch created preliminary graphics for the home page. Tim Kuhn has also offered his assistance with graphic design for the new webpage. Kellley printed a copy of Mitch's design, Karina will forward the link to the Council list for everyone to see it.

Generator - Karen: No update yet, left message to find out how the work is going.

OLD Business: Hotline Options - Susan: She's been checking with Qwest to see if there are other hotline options available, something that could be updated on a case-by-case basis rather than only one event at a time or having to re-record the information over the top of an old event.

WWSCC Event #3 NWDE - Clothing Optional: Accepted for a vote: passed, none opposed.

WWSCC Event #4 PSMC - Miatacross - Unofficial discussion - Dieter (Event CoChair): There were a lot of challenges, went a little long, three runs for everyone, everyone in a class all ran the same course with the exception of the Novice PM group. Thank you to everyone who pitched in to help. At BEAC meeting there was a proposal for dealing with really really inclement weather. When is a rain delay appropriate? Enrique is working on a proposal for such issues. Keith - What happened with the second heat workers who left after they ran but before they worked? Because the Event Chairs said that people could leave if they needed to, the club isn't going to hold them accountable for their leaving early. And the club chose to exercise their right to *maybe* require a work assignment. Concern is that we remain consistent with how we apply the rules to entrants so that the next time a similar situation occurs we don't say yes to one person, but no to another. Karen! suggested that we have an article posted to the website about what happened and thank the people who stayed and worked and also communicate to the people who left that this was a one-time super special occurrence. Dieter said they had 5 emails that they made great decisions and pulled off a good event. They had no emails from people who complained, but then heard this undercurrent of dissent from other people. Unfortunately we keep having these issues with course design and with some of our faster & experienced people these issues, if recognized, should be brought up in advance if possible. When the weather changes, reminders on the PA might help too. Remind people that when they've agreed to run that half of the day, they have obligated themselves to participate for however long it takes. There was a guy at the PCA event the weekend after who said that the course was the most fun he'd ever run at Everett. 

WWSCC Events #5 & #6 TS - Understeer/Oversteer: Unofficial discussion - Kelley (Event CoChair): Two day event, lower than average participation, but still had a lot of fun. Five runs per entrant, three fun runs available on Sat, two fun runs on Sun. 

WWSCC Event #7 WWSCC - Sports Car Spectacular - Susan: Event Plan presented: Still need rules stewards: Keith volunteers to RS for the Non-Stock half of the day. Chris volunteers for the Stock half of the day. Nearest telephone is Enrique's cell phone. 

Registration/Tech: 7:00 to 8:00/8:15, 11:30 to 12:30/12:45 TS will bring back-up timing equip. Denise will work out the run/work order as Chief of Workers. Karina will send the R/W history to Denise and also to Karen for the CofW for Enduro.

Payment: $20/25/30? $20/30. Let people know this helps subsidize Coneheads in our event plan/info page. $25/$35 was decided. Karen has the course on her desk. She will scan it to the website and send out a hidden link to the council list. 

NEW Business: WWSCC Event #8 BEAC - Enduro - Karen: This event is not going to be at Everett, it is scheduled for Oxbow. It has bumps but not as big as Everett. Couldn't find the address for the building on that site, so she will try to find something for the WWSCC website for a map. $20 for pre-reg, $25 for non reg. Entry limit of 160 people. This is maximum intelligent capacity, not recommended for novices. Stock in PM/Non-Stock in AM AM/PM only, no three-registration times like last year. Bring a broom....goose doo. 

Fundraiser - Jerry: Jerry brings up a possible fundraiser for an autocross for Denny LaPlante to help defray the costs of his medical bills from his accident on Friday. Tentative dates are August 2nd or August 16th. Jerry will let us all know what he finds out.

UWFSAE Practice - Brian: August 10th. Event plan/course map presented. Karina suggested they write a short article for the website about UWFSAE and what they're doing in their club/school stuff.

WWSCC Event #9 ACE - Dogfight: Scheduled for October 5th (UW gave up their date). 

Event Chair Assistance - Karina: Karina suggests that when we see first-time event chairs, the Council should offer more support to them. 

Coneheads Planning - Susan: Per Brian, UW may be able to look into a site they have access to. Clubs encouraged to query their members to see what they'd like to see at the banquet ie: more informal or buffet rather than sit-down; group classes together for trophies, etc. 

Announcing About Passengers - Glen: Glen thinks that perhaps we shouldn't announce that someone needs a passenger, but rather say something to the effect of a driver needs assistance from someone authorized to ride along. 

Adjourned: 9:47pm

Next meeting: Monday, August 18 at Issaquah Rogue Brewery.