WWSCC Meeting Minutes     05/19/2003    Stella Pizza & Ale

Called to order: 8:04pm

Attendance: Denise PSMC, Glen BEAC, Keith TS, Jerry SCCA, Brian UWFSAE, Chris NWDE, President Susan, Insurance Focal/Interim VP Karen, Secretary Kelley. No reps from ACE, CSCC, or Tiger Club tonight.

Guests: Tom L., Dieter B., Enrique G.

Minutes from April Meeting: Need to check with Steve of CSCC regarding exact wording of his Indexing Proposal. Proposal as reads in minutes is somewhat vague still from what was passed at April meeting. Kelley will check with him.

Treasurer’s Report - Kelley for Karina: Current balance is $7478.61. The Slush party budget from sanction fees was $177. Expenses over cash collected came to $231.66. In keeping with WWSCC tradition, Karina forgot to budget for the tip J, so we were $51.66 over. Expenses in April and so far in May: Slush Party, Rule book printing, WWSCC laptop, $25 to Glen for reimbursement for event fees for winning the tagline competition, renewing the domain name for 9 years, renewing the ISP for 3 months, insurance, and miscellaneous supplies. Income in April was primarily from the SCCA portion for Coneheads and UWFSAE Event #1. Accounts payable includes 2002 trophies, we’ve still not been invoiced for them. Accounts receivable include per member insurance dues from ACE, BEAC, CSCC, NWDE, and UWFSAE per report from last month, $260 from ACE for the Ladies Practice, and Karina will send the invoice for Autopilot via email. NWDE paid Karina $61.00: $30.00 for dues and $26.00 owed from last year, but she isn’t sure what the extra $5.00 was for. Chris said he would let NWDE treasurer know. 

OLD Business: Vice President Vacancy Susan: We still need a VP. Enrique volunteers to run. Karen nominated, Denise seconded, accepted. Everyone to go back to their clubs for election at the June meeting.

NWSCN Ad - Glen: No update at this time.

Technology Committee - Kelley: Purchased the Toshiba Satellite from Costco that Glen had suggested. We used it at Autopilot with Autocross Scorekeeper. AM went well, PM had some reporting issues and we ended up scoring for trophies the old-fashioned way. Kelley working with Scott Chytil to get things ironed out for Scorekeeper for hosting the database on the new WWSCC laptop. Glen proposed we approve a $100 budget to purchase a new laptop bag/tote that can also carry the portable printer, Enrique seconded, passed. Per Karina to Kelley: No one has sent any updates regarding their specialty checklists, so Karina is assuming everyone is happy with what she has posted. Still need name and email for the specialty focal person for the clubs’ assigned checklists. If no one is going to do this, perhaps we should just scrap the idea and leave the checklists posted as-is. Jordan, the new logo designer, has not been in communication with Karina so she could get a usable version of the new logo. WWSCC website redesign is on hold until we get a working logo file. The website was down for a short time because our ISP service expired. No one complained, so we’re hoping no one noticed. It’s now taken care of and changed the contact info at Eskimo to Karina.

NEW Business: UWFSAE 2nd Annual Husky Motorsports Autox WWSCC Event #1 - Brian: Vote to accept for Championship status: ACE (Dieter), BEAC, NWDE, PSMC, SCCA, TS, UWFSAE, passed. Glen heard that there are still errors in Street Tire. Brian said he went back & forth with Scott C. Scott was supposed to have sent the corrected report back to Karina. Brian will check with Karina that the Results that are up on the site are the corrected ones.

BEAC Autopilot XXIX WWSCC Event #2 Review - Enrique: Approximately 150 competitors, maybe more. 9:15am first car out, 1:45pm first afternoon car out. We had to do the afternoon audit by hand. We finished at about 6:00pm. A car hit the reflector box in the PM but didn’t damage anything. Some missing indexes on timing cards. Since the cards are the official record, we need to make sure we have a spot for the indexes to be written in for those people who register onsite. Competitors seem to have issues in determining their indexes and registration doesn’t really have the info onsite for helping them out with that. Kelley volunteers to print out the info for figuring your SCCA index and putting them in plastic sheet protectors in a binder titled: Dude, What Class Is My Car? J Enrique had some issues about a minor who wanted to race but didn’t have parental permission. He wanted the minor to take the waiver back to his parents, but the minor went home instead. Kelley suggested that we maybe have something online that says, If you are under 18 read this! for those who need to have minor waivers signed by parents and notarized if signed offsite, or have a parent sign in front of one of our registration personnel. We need to make sure we have trained registration workers. The parents can write at the top All Events and we can keep a copy in the Blue Box. Council members are encouraged to help think up a possible answer to this issue. 

NWDE Clothing Optional 2003 WWSCC Event #3 Event Plan - Chris: June 15th at Everett West. AM stock/PM improved. Karen is the course designer, design is presented tonight. Rules Stewards: Dieter AM, Glen PM. $20 pre-reg, $25 register onsite. They think they might use WWSCC’s PayPal account with Scorekeeper. They would like to limit novices, however were advised that it seems to only encourage people to jump into Street Tire prematurely. After-event social will be at Azteca on Evergreen Way. BEAC Focals: AM Karen, PM Enrique.

PSMC Miatacross III WWSCC Event #4 Event Plan - Dieter: June 29th at Everett West. AM improved/ PM stock. Tom LeCoque is the course designer, design presented tonight, critiqued by Karen. Rules Steward: AM Susan, PM Chris Schlosser. AM novice training walk _________________. Remaining event plan presented tonight. $25 pre-reg, $30 register onsite. Going to try for four runs. After Teardown social at McMennamins. BEAC focal is Enrique. Dieter asked what people thought about having the Down and Out rules on the course walk rather than at Driver’s Meeting. Keith thinks giving at the DM is still needed since the Driver’s Meeting has mandatory attendance. 

Events for 2003 - Updates: BEAC has a selection of two dates for Enduro but haven’t hammered them out yet. UWFSAE might host a practice on July 20th, no other local events interfere, SCCA is at Wendover ProSolo. Tom: The Camaro Club took over some other Chevy clubs who were booted out of Pacific Raceways and he’s been contacted by them to host a novice school type of autocross. Tom is in talks with ACE to help put it on Saturday, August 16th in the morning so the Camaro club can go run a TSD rally after the school. People who help put the event on would get the autocross course for the remainder of the day after the Camaro folks leave. Need people to work registration, timing, announcing, etc. as well as work the course and help instruct. ACE will be insuring the event through WWSCC/K&K.

Autocross Scorekeeper Training - Kelley: Having worked ASK for both WWSCC & SCCA, she has come to the conclusion that an in-service/training course should be in order to get more people literate on the software so the same four or five people aren’t always doing the Data Entry work assignment. Generally everyone agreed this would be a good idea. Asked what people thought of clubs giving financial incentive to people who have graduated from the in-service to help ensure their assistance in data entry at events. It was agreed to see how things progress after the class if there is more help with DE, if not then we can revisit the financial incentive ideas. Kelley will coordinate a training date/site etc. with Scott Chytil. 

Next Meeting: If there isn’t a Mariners home game, then Stella’s on Monday June 16th. If there is a home game, then Issaquah Rogue Brewery.

Adjourn: 9:49pm Kelley moved, Enrique seconded, passed.