WWSCC Meeting Minutes

June 19, 2006

Rogue Brewery, Issaquah, WA

 

Attendance: Keith Brown - SCCA, Dieter Beldi – PSMC, Enrique Garcia – BEAC, Kelley Picasso – Treasurer, Karl Coleman – President, Amy Olson, Ron Bauer – Vice President, Ann Wilson -NWDE, Sean McGriff – PSMC, Rob Caplan – ACE, Kris Dahl – CSCC, Mike Lillejord, Kevin Dietz, Annie Bauer, Jerry Lamb, Chris Kmetz – guest, Gian Carlo Lenzi, - guest, John Henderschedt - Secretary

Approval of May Minutes – Keith moved to approve the May minutes. Ann seconded the motion. The minutes were approved as amended without opposition.

 

Treasurer’s Report – Kelley Picasso provided the Treasurer’s Report (attached). Kelley recently e-mailed new invoices to the clubs.

 

Old Business –

 

• FM Transmitter – There was some question regarding the location of the new transmitter. It is believed to be in the truck.

 

• BEAC PA System and Generator – There has not been any further progress on these. There was discussion regarding the possibility of WWSCC buying a 1000 kW generator in addition to the one that BEAC is purchasing.

 

• New Cone Purchase – The cones haven’t been purchased yet. Cones with an orange base cost $4.95 and ones with a black base cost $4.25. These black-base clones have smaller bases than the old cones with black bases. Whatever we choose, it is preferable to have all the bases the same size.

 

• UWFSAE Dawgdash Event – BEAC, SCCA, TS, BSCC, PSMC, and ACE all voted in favor of approving the event.

 

• BEAC Autopilot – The event went OK. There was rain in the morning. It was noted that the tech line was slow at this event. The drivers’ meeting presentation for the afternoon group failed to include notice of Jim’s Detail’s sponsorship of the series. As well, we should make sure that the Jim’s Detail sponsorship logo is on the course maps. Pets were on site at this event, and Glen did a great job addressing the issue.

 

• ACE Ladies’ Practice – There were 17 women who participated in the event – some got over 40 runs. Response the event was generally positive. They could have used help from more guys, and at times higher level drivers/instructors were working the course, unavailable to help participants improve their autocross skills. There was discussion regarding the use of the event to attract new participants to autocross versus for skills development of women already participating in the sport. Potential new participants might be scared off by the “competition”.

 

 

New Business –

 

• TS Understeer/Oversteer Event Plan – Event planning is under control. Pre-registration seems kind of low. TS have received all necessary approvals from BEAC, although they have not yet received their “hold harmless” agreement from BEAC. Course set-up may commence after 7 p.m. on Friday, but the cones will have to be removed after they’ve been marked. The cones may stay in place (but tipped over) on Saturday night. All four rules stewards are in place. Ann Wilson requested that NWDE members be allowed to shadow some of the workers at this event to get more familiar with their roles and responsibilities.

 

• Coneheads Practice and Sports Car Spectacular – The plan is to use an old BEAC approved course on Saturday and then “kick it around” after the practice to set the course for Sunday. Keith and Ron will e-mail event plans to the Council list ASAP. Novices will not be allowed to ride with another novice at the events. The entry fee for the practice is $25 with no pre-registration. BEAC is donating the lot fees for the practice and the Sports Car Spectacular. TS will donate the use of the PA system on Saturday and Sunday and SCCA will donate the use of the display.

 

• Miatacross – Shawn handed out a course map and event plan (attached). Several changes were recommended:

Delete “Course open at 8:00 a.m.

Get rid of the registration limit

Delete the word “raw” from “unofficial raw times”

PSMC will double-check K&K’s passenger policy in order to have the least restrictive policy that the PSMC insurance allows. The after-event social will be at McMinaminn’s

 

• Participant Suspension – A letter was sent to the individual who jumped the fence at the BEAC site after the UWFSAE event notifying that person that they were suspended from participation in autocross events at that site for sixty days, and that the suspension would be lifted after sixty days if the individual made a formal apology to BEAC. That person has made an apology and will be eligible to participate in events at the BEAC site sixty days from the date of the UWFSAE Dawg Dash event. This would allow that individual to participate in the Sports Car Spectacular.

 

• Event Chair Checklist – The checklist has been updated and should include mention of the series sponsor and BEAC. However, the clubs are responsible for enforcing the site rules whether or not they are on the checklist.

 

• NWDE Request – Ann Wilson explained that NWDE has lost much of its expertise in running an autocross event, so they need help with timing and scoring, worker assignments, and rules stewards. Dieter will be a p.m. steward. Karl and Amy will be co-chiefs of workers. Ron and Kevin will be co-chiefs of timing and scoring.

 

 

Next Meeting Location – Rogue Brewery, Issaquah if available

 

Adjourn – The meeting adjourned without objection at 9:15 p.m.

 

Respectfully submitted,

John Henderschedt

Secretary