WWSCC Meeting Minutes

October 17, 2005

Red House, Renton, WA

Attendance: Karl Coleman-President, Kevin Dietz-BSCC, Amy Olson, Jerry Lamb-SCCA, Keith Brown-TS, Ann Wilson-NWDE, Ron Bauer-Vice President, Karen Babb, Dieter Beldi-ACE and PSMC, John Henderschedt-Secretary, Kristi Ennesser, Travis Garrison – UWFSAE, Alan Dahl - BEAC

Approval of September Minutes – Jerry moved to approve. Keith seconded the motion. The minutes were approved as amended without opposition.

Treasurer’s Report – Karl read a report from Kelley (attached) and handed out invoices that she sent with the report. ACE said that they were not getting the correct invoice -- there has been some sort of disconnect. We will need to make sure that Susan gets the invoices.

UWFSAE got its UW department donation, but if they pay the full amount owed to WWSCC, they won’t be able to build the car. They can pay half now and half following next year’s event. Travis will go back to group and discuss a mutually agreeable payment plan.

It was noted that the WWSCC treasurer needs to invoice anything requiring payment from one of the member clubs.

Old Business –

FM Transmitter – Glenn Austin was not at the meeting and therefore was unable to provide an update.

JAC Timer – The cost of the timer is paid in full.

Timer Display - No discussion.

PA System – WWSCC is waiting for word from BEAC. Enrique is still working on this.

Approval of Enduro – ACE and PSMC voted for approval at last meeting. SCCA, BEAC, TS voted yes, so there are sufficient votes to approve.

ACE Dogfight – The weather was disappointing. There was a fairly small turnout - only about 108 including double-entries. BEAC didn’t have the correct keys to the truck so Glen had to drive to Seattle to get the right ones. Jerry was not informed ahead of time that he would be the rules steward, and he had a few rules issues. Someone left grid to change tires after calling a mechanical. Rules prohibit calling a mechanical to gain an advantage. The driver wanted to make up a run he missed. There was also an issue regarding the passenger rule in the afternoon – there was some question regarding what rule was in effect. They were told they could take a passenger when the rule in place prohibited passengers for competition runs. Also, there was a Novice on race tires, so she did not get the Novice win. She was given “honorable mention”.

Trophies were pretty cool, but they were more like slush event trophies. They were not too well suited as championship event trophies, though.

SCCA, ACE, BEAC, TS, PSMC, BSCC all voted to approve.

Learner’s Permit – Driving in an event with only a learner’s permit is not permissible per Karen. It should probably go in the rulebook for 2006.

New Business –

Coneheads Banquet fund-raiser on October 23 – Keith presented the event plan. He will need help on Saturday. BEAC has their common car competition on Saturday. WWSCC must use a BEAC approved course. Glen is the focal (by default). There is no chief of workers or chief of registration for the event. WWSCC is paying normal rental for the site but not for the equipment. The entry fee will be $25 for a session or $45 for both (if you sign up for both in the morning). There will be no refunds. The goal is to have about 100 entries and make $2500. We should be able to net $1750 to put toward the banquet. We need rules stewards to address safety issues.

Officer Nominations –

Pres. – Karl Coleman

V.P. – Ron Bauer

Secretary – John Henderschedt

Treasurer – Kelley Picasso

The elections are in November.

Special Award Nominations – Karl is looking for candidates for Rookie of the Year and Worker of the Year.

Karl read the nominations that he received to date. These will be posted on the list.

Dell Hines Award – Gretchen has the award right now. We need to determine who are the most recent three recipients.

2006 Club Representatives – Keith will be the SCCA rep. Amy will be the TS rep. Travis will be the UWFSAE rep. Ann will likely be the NWDE rep. WWSCC officers may not be reps.

Election procedures – Club representatives should bring any additional nominations to meeting. There is one vote per club for officer elections.

Rules Planning Meeting – The meeting will be the first Wednesday in December – 12/7/05. In the past the meeting has been at the Factoria Meeting Room. Karl will arrange for use of the room on that date.

2006 Car Classing Project – Alan has not looked at this yet. On a related topic – WWSCC uses 2005 PAX for the slush series. Alan suggests we use the 2006 indexes or pass exemptions for ’06 cars. We can use indexes without switching to 2006 rules prior to the start of the championship season. Clubs should probably consider this (use of ’06 SCCA PAX index) and see what they think about the ’06 slush series.

Alan is looking for help in determining the WWSCC class for new car models. Alan is only doing stock class cars. If someone else wants to tackle modified cars, that would be great.

Rules Stewards – Enrique was going to consult with BEAC on this topic. The purpose of the Rules Steward is to protect WWSCC. If the Council cannot put the names of the Stewards on the event plan, then the plan probably shouldn’t be approved.

It may work better to allow two people to split the half of the day when they are running so that the position does not require that someone burn up half of the day without being able to compete.

The rulebook is not real clear on this and it should be addressed at the rules meeting. Concerned clubs are encouraged to bring proposals relating to the Steward to the rules meeting.

Banquet Planning – Keith presented a list of upcoming events that could conflict with the WWSCC/SCCA banquet. January 21 is a good date but FX McCrory’s is not available on that date. January 28^th conflicts with the Rally banquet but would probably work better for the WWSCC banquet. The Muckleshoot Casino seems a reasonable deal but the quality of food at FX would likely be much better. It is probably better to stick with FX McCrory’s.

Year-End Trophies – Dieter has contacted Gifts by Design. Dieter will head things up. It is also worth looking at Costco Business Center.

Next Meeting Date – Monday, November 21, 2005

Next Meeting Location – Rogue Brewery, Issaquah if available

Adjourn – Jerry made the motion. Keith provided a second. The meeting was adjourned at 8:50 p.m.

Respectfully submitted,

John Henderschedt

Secretary