WWSCC Meeting Minutes

March 21, 2005

Rougue Brewery, Issaquah, WA

Attendance: Ron Bauer, Vice President; Ann Wilson, NWDE; Ed Dahl, CSCC; Keith Brown, TS; Jerry Lamb, SCCA; Dieter Beldi, PSMC, ACE; Denny Trimbe, UWFSAE; Enrique Garcia, BEAC; Rob Caplan; Karen Babb, BEAC; John Henderschedt, Secretary Guests: Gordon Glasgow, NWDE; Brianne Lachlann, CSCC;

Meeting was called to order at approximately 7:35 p.m.

Approval of Minutes: Keith Brown moved to approve. Jerry Lamb seconded the motion. The motion passed without objection.

Treasurer’s Report: Kelly not present at the meeting but provided a brief summary in an e-mail prior to the meeting.

Old Business

Equipment –

• FM transmitter – The purchase of an FM transmitter was approved at the last meeting. There is some question as to who was tasked with making the purchase. The general consensus was that Karl will make the purchase. As well, there is still some concern at BEAC regarding the feasibility of storing the unit in the BEAC van, and that BEAC felt less committed to storing the equipment than the minutes convey. BEAC is eager to know the dimensions of the transmitter and antenna. Folks explained that the transmitter itself is quite small and the antenna about four feet by one foot. Jerry suggested that we go ahead and acquire the equipment regardless of BEAC’s level of commitment to store it.

• Timer display – Storage and care of a timer display is a challenge and BEAC was not interested in storing a timer display. Therefore, purchase of a display was not approved.

• Event Checklists – Hans had volunteered to update the checklists, but was not present at the WWSCC meeting to report on his progress.

2005 Calendar update –

• NWDE is still interested in the July 31 date but they have lost a lot of members who autocross, so there is some question regarding their ability to fully support an event. Gordon will push the NWDE members to make a decision by the April meeting. Gordon introduced Ann Wilson as new WWSCC representative for NWDE.

• There is not a date yet for Sports Car spectacular. Keith would like to do a practice the previous day in conjunction with this event.
• ACE definitely wants August 21 for Dogfight.

• Slush Banquet – The Slush Series banquet is scheduled for Sat. April 2 at Bison Creek. No on was sure of the scheduled time.

• WWSCC Hotline – Clubs reported their votes on whether to continue support of the WWSCC telephone hotline. SCCA voted no, TS voted no, CSCC voted no, UW voted no, ACE would support having a hotline but wants to do away with present format, BEAC voted no. We need to have Kelly cancel the line or advise us regarding who can/should cancel the line.

Coneheads-

Ace commented that they thought the outgoing president should have received a complimentary dinner. There were, as well, some issues with the layout of the room and with the food. In the future, ACE would like to have the ability to review alternatives. There was a discussion regarding the sequence by which the room was chosen and reserved and the timing by which those decisions needed to me made. Also, it was clarified that there was no mention to the organizers regarding a complementary dinner for the outgoing president.

New Business

There was a brief discussion regarding what counts as a championship event. Practice and/or slush single championship events do not count as a championship event that is required for a second vote on WWSCC.

Slush Review

UW – Approved.

TS – Approved.

ACE - Dieter provided and event report. The event went OK, but needed a trophy chief. The Sportscar Spectacular trophies (medallions) were handed out as trophies for the event to some who ran in the morning group. ACE managed to get them back for use in the Sports Car Spectacular. Keith commented that the course had good flow to it except middle section was too tight. There were a few comments that Karl needs to be in charge of the “Dude, what’s my class?” three-ring binder. Russ Hill has the blue box. The membership approved the event.

CSCC – There were 144 entries. The weather was cold and windy. There were some timing issues. They started the day with their own equipment and the wind was causing the lights to move. They switched to the BEAC system and still had problems. The cause turned out to be a short in the PA preamp. Everybody got three runs. The first run group took a long time – if that had gone more smoothly there may have been time for more runs. There were a lot of novices on course as flag workers – one guy was a little slow and a driver had to stop. Ed was concerned about the novices and went from station to station to make sure that everybody was properly positioned throughout the course. About half of the entries were novices. The event was full for pre-registration on the Tuesday before the event. CSCC did a good job with a small group of people. The course was tight, but not as bad as the “M” last season. There was a small problem with run group assignments - open and womens’ classes were put in the same group. Things still worked out in the end.

WWSCC Event #1 – See attached

• UWFSAE is welcoming co-chiefs again for this event. Enrique is the BEAC focal. Jerry will be p.m. steward. There is still another meeting before this event to identify the a.m. steward.

• Ron pointed out that the SFAE club at Fontana Pro was providing burgers for a donation rather than for a fixed amount per item. This approach seemed to work out very well for them.

• The course looks pretty fast. Some of the gates will probably need to be offset a bit more.

Coneheads Subsidy - Keith Brown pointed out that one of the issues for the Coneheads banquet was the price - $35. Keith proposed that WWSCC have a practice to subsidize the cost of the Coneheads banquet. SCCA is doing some two-day events in Packwood, perhaps one of those could go to the banquet as well. For instance, one WWSCC and one SCCA practice event could go to subsidize the Coneheads banquet. Perhaps the sponsors could use enough money from these practices to subsidize the cost of the banquet down to $20 per person, and the remainder of the proceeds would go to SCCA and WWSCC. Keith suggested the Saturday before Sports Car Spectacular. SCCA probably won’t want to commit to a date until June.

Adjourn – Jerry moved to adjourn and Enrique provided a second.

Meeting adjourned at 8:30 p.m.

Good of the Order

Respectfully Submitted by John Henderschedt, Secretary