WWSCC Board Meeting

December 13, 2004

Rogue Brewery, Issaquah, WA

 

Call to Order – 7:40 p.m.

 

Attendance – Jerry Lamb (SCCA), Ed Dahl (CSCC), Dieter Beldi (PSME, ACE), Enrique Garcia, Karen Babb (BEAC), Susan Collicott, Kelley Picasso, Karl Coleman (BSCC), Keith Brown (TS), Denny Trimble (UWFSAE), John Henderschedt

 

Minutes – The November minutes should reference the SCCA Phoenix Club, not just “Phoenix club”. The Evolution School doesn’t have to be associated with the NT. The November minutes were approved with these changes.

 

Treasurer’s Report – Kelley Picasso presented the financial report. She reviewed recent deposits and payments. The printed report attached. The NWDE invoice is still outstanding. Karl heard that the 2004 rulebook advertisers may not have been invoiced. This is true. Jim’s Detail Shop has not been invoiced either. Kevin has not provided information regarding what he needs in the billing letter for tax purposes. He should probably be invoiced. Karl suggests that the rulebook ad fees be added to accounts receivable. Last year’s advertisers need to question their clubs regarding their desire to advertise in the 2005 rulebook.

 

Old Business

 

Tech Report – No activity. Karl raised the question of purchasing an FM transmitter. If the Council were to do that, someone would have to bring it back and forth to the events because BEAC doesn’t want a non-BEAC piece of equipment stowed in the BEAC truck. Alan is working on the web-page updating process. Both Susan and Alan will be watching for what needs to be updated.

 

Equipment – Jim Starkovich still has generator. We have all of the timekeeping and data processing / printing equipment we need.

 

Helmet Stickers – There hasn’t been any response from the contact we had this year. SCCA stickers are sometimes recognized. WWSCC helmet requirements have been brought up to date. Not everybody runs SCCA, so recognizing SCCA stickers might not work for WWSCC. However, if WWSCC recognizes SCCA stickers, then that covers at least fifty or so drivers. Also, what is done with helmets that are rejected? Are they confiscated until the end of the event? Kelley will look for a different vendor to provide stickers.

 

Coneheads –

 

Banquet - Keith handed out an information sheet for the event. The banquet is scheduled for February 5, 2005 at F.X. McCrory’s. The cost is $35 per person plus an additional fee if paying through Paypal. The food choices are Parmesan Prosciutto Chicken, Baked Halibut, and Prime Rib. We’ll be able to use their PA system, and will work out a video presentation system. F.X. McCrory’s seats about 140 people. Kelley will provide access to the WWSCC Paypal account so that the account can receive payments for the banquet. Pre-registration and pre-payment will be required. Kristi and Keith will not be soliciting vendors for a raffle this year. One of the door prizes will be a season’s worth of entries. The clubs should check with their members to see if someone is willing to be a door prize chair. The free pass would have to be assigned prior to the first event, and should not be transferable. Jerry made a motion that the Council will donate a season’s worth of championship events to be used by a single individual as assigned prior to the first event attended. Enrique seconded the motion. It passed without objection.

 

Trophies - Susan has not gotten any input regarding preferred trophies. Fast Mike has suggested pajama bottoms. Helmet and gear bags are popular. Dieter is researching some other stuff. If we make a decision and get the orders in soon we’ll be OK.

 

New Business

 

Rules Proposals –

 

Five clubs have voted on them so far. There are a total of 15 possible votes, and there are ten present at the meeting, so eight votes are required to approve a rule.

 

Posting Sheet Entries and Completion – PSMC, ACE, and UWFSAE voted against this rule, so it does not pass and goes to the clubs that have not yet reviewed the proposals.

 

Passenger rule – There were no objections present. SCCA abstains, CSCC abstains, BSCC abstains. The rule passes.

 

All Car Reclassification Proposals – There were no objections present. The rule passes with the same abstentions as listed above.

 

Slush Series – CSCC is interested in having an event on March 13. Ed put a note out to the Council and on the Forum and that’s what they’re looking at. This does conflict with the San Diego event, so there will be some absences. The UWFSAE event has been changed to January 30. The Torque Steerers event is on Feb. 13, and the ACE event is on February 27.

 

UWFSAE – Denny presented an event plan. The event is scheduled fo January 30^th at Everett. UWFSAE will use the ’04 championship course. They will continue the co-chief program. Free entry will be provided for co-chiefs and rules stewards. There will be an event cap of 150 pre-registered competitors plus an additional twenty spots open for a.m. and p.m. on-site registration. There will not be a club membership requirement. Stock will be in the morning. WWSCC is probably better off leaving the porta-potties at the Everett site through the whole slush series and through the championship season. Denny will arrange that.

2005 Season – The SCCA series calendar for BMP has been confirmed. SCCA will post these dates as well as tentative dates for Packwood, Yakima, and National event dates (July 23 and 24, hopefully in Packwood). The Prosolo may be the weekend before.

 

WWSCC #1 – Event #1 for 2005 is scheduled for April 17 at Everett, and will be sponsored by UWFSAE. PSMC has the site at Everett reserved for August 6 and 7.

 

Ed Dahl – CSCC is interested in doing a ralli-cross. Will WWSCC’s insurance cover that? They will do the Blaine Street and the Mt. Baker event for sure. For ralli-cross coverage, they might also want to check with the Northwest Rally Club.

 

Kelley Picasso – WWSCC has lots of money right now. The Council should consider a display or some other sort of cool stuff. Jerry mentioned that we had talked to BEAC about purchasing new PA equipment. Also, a set of timing lights would be great. Keith noted that we discussed this earlier and that BEAC wasn’t too willing to keep non-BEAC equipment. Enrique will bring this up to the membership. Further action regarding the acquisition of new equipment (timing lights, PA equipment, FM transmitter) await’s BEAC’s decision regarding their willingness to store such equipment without liability.

 

Susan handed over the office of President to Karl. Many thanks to Susan for a job well-done!

 

Next Meeting – Monday, January 18, 2005

 

Adjourn – 9:25 p.m.

 

Good of the Order