WWSCC Meeting Minutes    06/16/2003    Issaquah Rogue Brewery

Call to Order: 7:41

Attendance: Chris NWDE, Glen BEAC, Denise PSMC, Brian UWFSAE, Steve CSCC, Keith TS, President Susan, Secretary Kelley, Possible VP Enrique, Jerry SCCA, Treasurer Karina, Insurance Focal Karen, Ron ACE. No PTC rep.

Guests: Tom LeCoque, Scott Miller, and Dieter Beldi

Minutes: April: Discussion about Steve's proposal regarding indexing, need to amend the proposal as written to state that the Council encourages Event Chairs and Rules Stewards to make index corrections when errors are made in good faith. Motion to approve with changes by Ron, Susan seconded, passed. May Minutes: Motion to approve with no changes by Steve, Brian seconded, passed.

Treasurer's Report: Items paid in May were the phone bill, insurance fees, and outgoing payment for keychains. May deposits were insurance deposits for upcoming events. We still haven't received an invoice for the 2002 jacket trophies. PayPal works well for events because we deduct the amount we've received via PayPal from the WWSCC invoice for the sanction fees and rulebook sales, etc. PSMC planning on using the WWSCC PayPal for Miatacross.

OLD Business: VP Nomination - Susan: We finally have a VP nominee in Enrique Garcia. He is officially elected tonight! Welcome Enrique!

Laptop Purchase - Kelley: The new laptop is working great with Scorekeeper. We had a rather flawless day with it at Clothing Optional and are now hosting the WWSCC database by ourselves. Kelley purchased a rolling case that also holds the printer and all the cables and mouse, etc. It has a handy removable padded case for toting around just the laptop such as to meetings and such. Great purchase!

Webpage - Karina: Our logo designer, Jordan Cayabyab, was in a really bad car accident and is somewhat out of commission for awhile. The files of the logo he sent to Karina were corrupted so Karina wants to give the soft copy of the logo to another graphic designer so we can get a working electronic. Because of the way Brent wants to program the website we will be changing ISP's because Eskimo can't handle the file types he has in mind. The Specialty Checklists are on the website and since Karina hasn't heard any differently from anyone, she is assuming that the clubs think they are complete as they are. It was agreed that if people have questions about the checklists that they should address them to the Officers who will forward the question to the club in charge of that checklist.

SCCA Generator Purchase - Jerry/Karen: Jerry said SCCA authorized that WWSCC could purchase their old generator with the caveat that it needs some repairs. Karen said she would take the generator in to be assessed and serviced. Susan proposed that we budget $150 to Karen to get the SCCA generator cleaned, diagnosed and fixed. We will purchase from SCCA for $300 if it can be fixed under $150. Seconded, passed.

NEW Business: WWSCC Event #2, BEAC Autopilot - Susan: Do we accept for Championship status? Yes, passes.

WWSCC Event #3, NWDE Clothing Optional - Chris: Unofficial discussion of event: 172 entrants total all day, everyone received four runs. We had two or three cars that squirreled around a little as they left the site; one was stopped and talked to. One car went a bit off course (curbed) in the 3rd run group of the morning. Overall, the day went pretty smoothly. Lots of double entries in the PM. We were missing the worker checklist ; discussion about getting it posted to the worker specialty checklist. Need to keep on top of waivers at each station at registration. Keep track of posting sheets between the AM & PM. 92 entrants in the AM, which was very unusual for stock half of the day. Great event, good job!

Driver's Permit Question - Susan: Is a learner's permit considered "licensed" in accordance with our standards? We all seem to agree that it is, as long as the driver has a fully licensed passenger on all their runs (legally someone with at least 5 years' driving experience) who is an "approved" WWSCC instructor. Karen will look into what K&K considers for insurance purposes. Discussion about proving parent/guardianship of an adult signing the Minor Waiver. We need to check for ID of both the signer and the minor, and since the signer is saying they are the parent/guardian of the minor, if they later prove not to be the parent/guardian, they have falsified a legal document and it is not our fault.

Events for 2003: TS OS/US event plan presented. TS is going to be self-sufficient for this event, no BEAC van. Looking for any donations of old helmets. Kelley thought it was Snell 85 (says in rulebook). Discussion about error in rulebook because in one place it says Snell 90 required for helmets, and in another place it says Snell 85 for helmets. Correction of the Snell 85 will be mailed out through the website. UWFSAE practice on August 10th. Open practice, no membership requirements. They wanted to have a BBQ, however concerns about proper food-handling were raised and non-perishable foods were encouraged. Also is the same day as Blaine Street Solo. Enduro might be on August 24th, BEAC is discussing.

SaniCans for the Season - Kelley: Glen will check with Boeing Properties to make sure it is okay for SaniCans to spend the season at Everett West providing that they are locked between events. Kelley will coordinate with Northwest Cascade after Glen gets back to her.

500 Keychains - Karina: We still have about 500 keychains left from the order we placed at season trophy time. It was agreed that we should give them out at Sports Car Spectacular with the dash-plaques.

Next meeting: Issaquah Brewery, Monday July 21st.

Adjourned: 9:02pm