WWSCC January Meeting January
20th, 2003 Issaquah Rogue Brewery
Call to Order: 7:40pm
Attendance: CSCC Steve P., BEAC Glen, PSMC Denise,
NWDE Tim, TS Keith, ACE Ron, SCCA Jerry, UWFSAE Brian, Treasurer Karina,
President Susan, Secretary Kelley, Insurance Focal Karen, Webmaster Brent,
and Championship Series Sponsor Kevin.
Guests: Ryan Douthit of NWAS, Scott Chytil, Denny Trimble,
Alan Dahl, Scott Dawson, Deiter Beldi, Roger Fletcher
December Minutes: accepted with one minor change
Treasurer Report: Karina - 2002 Overview Report: Closing
year on first page of report. 2002 detail by date report on pages 2
& 3. If clubs like to see different categories, please submit ideas
to Karina. Karina needs to talk with club treasurers to go over what
they have for cleared checks against what WWSCC has as payments due.
Proposal: if a club thinks a check has been submitted, but never deposited,
WWSCC should pick up the stop-payment fees so a new check can be cut. Karina
moved, Brent seconded, none opposed. Karina distributed a memo regarding
2003 dues, which are due on Feb. 28 along with rosters. The memo also reminded
club representatives of the requirement of keeping updated bylaws and a current
list of officers on file with the WWSCC. In the records Karina received,
there were no rosters for 2002 ins. dues and such. CSCC said they can
recreate their 2002 roster, ACE needs to submit one, as well as BEAC.
Also, clubs need to double check the reports for accuracy with their treasurers
and get back to Karina. Contact info of each Treasurer to Karina would
be really helpful if the clubs are in agreement. Ron, formerly rep
for SCCA, believes that SCCA is an associate members of the council.
Karina said that according to the bylaws, a club needs to be based over 50
miles away to be considered for Associate membership (or other good reasons
the council may approve), but if Associate, then don’t get a vote on the Council.
Full membership is only an extra $5.00 per year.
OLD Business: Coneheads - Susan: Some problems with the
online application form. PayPal was giving some problems according
to Ron, something with cookies activation. Maplewood Greens is giving
an extra week to get more people. The deadline was today, but they
are giving us until the 27th since things are still being returned in the
mail.
Trophies - Karina: Due to arrive on the 27th via hand delivery.
The rep is going to proofread them in case there are errors. Turn around
time on errors is really fast.
Logo & Tagline Competition - Karina: Voting among all
in attendance, then last three finalists will be voted on by club reps and
council board. 13 submissions tonight, we are mostly voting on the
“concepts”. Karina showed the submissions and secret ballots were turned
in. Taglines were sent around for secret ballot.
Website Committee - Karina: Please submit content suggestions
to Karina, and she will send to Brent for coding to the site. The info
page has member club content without text, but has lots of info for clubs
who aren’t members of WWSCC – why? Alan put that into the old website
because he didn’t want the list inundated with questions about other regions
and non-member club events. If clubs could please take a look at their
info on the websites and make sure that all the links are okay and info
is up to date, that would be helpful to website committee.
SCCA Anniversary Ad – Glen: SCCA keeps changing it on him.
Communication is somewhat difficult. Glen submitted an ad last week
per their current deadline in the format that was requested. They gave
him a bill for the ad, then said to wait, that the layout and size were
going to change. So with current layout submitted, it needs to go
in the “centerfold”, plus a regular page for a calendar. Opinion on
taking the centerfold was asked, majority in attendance agreed that it was
cool. Proposal: Ad cost is $500.00 and should come out of WWSCC general
funds. Karina moved, Tim seconded, none opposed. Thank you Glen
for spearheading and accomplishing this project!
Hotline: Denise wrote up starting points for guidelines
and submitted copies. Reps should look them over with their clubs
and submit any changes or ideas. Proposals for edits on these guidelines
should be submitted to Susan and we will go over them at the next meeting.
Susan will email out an electronic copy of Denise’s guidelines to the council
list so people can submit their proposals and ideas.
Double Diamond – Ron: Everything is ready to go for
this Sunday except need two rules stewards. Drivers meeting at 8:35am.
Course set-up at 2:30pm on Saturday. Members-only idea has been mostly
okay. A few responses from people who weren’t really thrilled, mostly
grumbling because there was no Novice class. They are planning on
3 runs each, but will go for more depending on turnout.
Slush #2 TS Event: Definitely on February 9th at Bremerton.
Brent brought a map to go over with interested people. Need rules stewards
also.
WWSCC Officers: We need a VP in order to stay legal
for Washington state non-profit law. Karen Babb was asked to be the
unofficial VP if there is a problem with the legalities. We will still
keep looking for a new VP. They do need to have attended three council
meetings within the past year.
Sound Metering Equipment: Scott Miller has a loaner from
SCCA sitting on the desk at their house and he will be asked to bring it
slush #1. We are testing this equipment so we can see what we’d like
to get for WWSCC. It’s more for site requirements rather than our standards.
CSCC uses measuring for some of their sites. No consistency in the
requirements or measuring, so we are developing the process as we go.
Steve Perret said that a guy in Oregon who was doing the Runoffs was the
only guy he’d heard of who had any legitimate sound measuring protocols.
Keith can get a hold of the King County protocols for measuring sound limits
that the County uses. Steve said that the protocols that the municipalities
use aren’t very enforceable either. Kevin asked if most clubs measure
the portion of the course that is the “power-on” section so you just give
it up there to keep your car legal? Karen said as long as we have a
“reasonable” attempt at controlling our sound limits that should satisfy our
site owners.
Rep/Officer Contact Info Roster: Kelley compiled and copied
and distributed in email as well as on paper at the meeting.
NEW Business: Autocross Scorekeeper - Scott C.: Devise a
way to swap the database around for the events so that a council club can
have the software at the event and with a team who knows how to load the
database, set up the events onsite, etc., etc. Point of discussion:
Should WWSCC purchase a council laptop for scorekeeping/recordkeeping purposes?
Brent & Alan will form a technology committee to look at our laptop needs.
Kelley & Brent are donating their inkjet printer (the one used at WWSCC
events most of last season) to WWSCC.
Payment Due Date for Rulebook Advertising - Karen: All info needs
to be in Power Point or hard copy that she can scan. Ads need to be
to Karen by March 17th (March WWSCC meeting). Rates are: $20 for a
full page, and $10 for a half page. Jim’s Detail gets the back cover
as part of the Series Sponsorship, as well as gets to pick out the cover color.
Proposal from Susan – Any advertising should be a club ad; otherwise the
board determines what we will accept at the council meeting prior to inclusion
of the ad in the book.
Rules Changes: Brent will post them to the website with
a hidden URL, which he will send out to the club reps for the clubs to vote
on. The reps will then disseminate to their members for voting….not
for any changes to the rules, just yea or nay.
WWSCC PayPal account - Karina: We now have wwscctreasurer@yahoo.com.
It is available for clubs to use for their events for pre-registration, etc.
if the clubs don’t already have a PayPal account of their own.
Events for 2003 Season: SCCA: March 9th at BMP, April 6th
in Yakima, May 25th at BMP, National Tour July 26th at BMP, Aug 31st at
BMP, Oct 19th at BMP, and Nov 2nd at BMP.
Miatacross 2003: June 23rd at Everett West w/BEAC.
ACE is planning on at least one event in the regular season.
BEAC is planning on at least two events in the regular season.
TS is planning on two events in regular season, probably late June or
mid-July.
CSCC Streets of Blaine AX on first weekend of August.
UWFSAE: practice in March. Thinking of April 12th/13th for a possible
two-day event.
Sports Car Spectacular somewhere in there….
Slush #3? UWFSAE might be able to take the March 2nd date of their
practice as a Slush #3 event.
Slush Banquet: Slush is not a series, so we’re not having a series trophy,
but instead having a little party. Need to know when our last Slush
date is so we can plan accordingly for the Banquet!
Meeting Date Changes: The February meeting is on Presidents’
Day, proposal to change the date to Tuesday the 18th instead of Monday the
17th, majority agreed. Also, change the March date to Tuesday March
18th because a lot of council members will be on way back from San Diego
NT, plus, it will be difficult to get our meeting location since it’s St.
Patrick’s Day, majority agreed.
Specialty Checklists: Susan – Haven’t received them back except
the Registration Checklist from Miata Club. TS needs to submit one
for Timing & Scoring, CSCC for Tech, BEAC for Grid, NWDE for Workers,
ACE for Event Chair, UWFSAE for Set Up & Tear Down. Need them back
to Susan for the February meeting.
Specialty Chiefs: Susan - Do we still need them as information
sources for different specialties? If our specialty checklists are
current, then maybe only having our contact information at the bottom of each
checklist for any further questions will suffice. Remember - This is
an information source only, not to actually do the work!
Guest: Ryan Douthit from Northwest Autosports. (www.nwautosports.com)
NWAS is not just a website, but also in the spring they will be publishing
Northwest Autosports, a local magazine. Also giving press to autocrossing
and to really push TSD rallying. The magazine will be bi-monthly.
He will have professional journalists to write the articles, but he is looking
for ideas and sources for content. They are anticipating circulation
at 20,000 at Fred Meyer and GI Joe’s type places. Ryan also publishes
Computer Source magazine and published TEKBUG, both Seattle area weekly publications.
Bylaws: Karina will send out a copy to all club reps to
look over and discuss with their clubs and offer suggestions at next meeting.
Logo & Tagline Competition Results: Karina - Final judging:
Jordan Cayabyab’s entry wins by a landslide. Winning Tagline submission:
“Look at cones in a whole new way” – Glen Hernandez’s entry!
New Council Club? - Alan has been contacted by a club interested
in joining the council. Aside from sending the dues of $30.00, plus
$10.00 initial membership fees, we need to receive written notice of their
wishing to join the Council, a copy of their bylaws, and a representative
in attendance at a Council meeting. The club interested in joining
is the Northwest Miata Club, but they haven’t fully established their club
status as yet.
Adjourn: Moved to adjourn, seconded by Tim, passed: 9:55pm
Minutes by:
Kelley Picasso
2003 WWSCC Secretary
01/28/2003