WWSCC Meeting Minutes    08/18/2003    Issaquah Rogue Brewery

Call to Order: 7:45

Attendance: Chris NWDE, Glen BEAC, Denise PSMC, Brian UWFSAE, Steve CSCC, Keith TS, President Susan, Jerry SCCA, Treasurer Karina, Ron ACE. No PTC rep.

Guests: Scott Miller and Dieter Beldi

Minutes: July: Minutes accepted as amended.

Treasurer's Report: Steve suggested changing charitable donation category in treasurer’s report to reimbursement or some other category since it was not a real charitable donation. Reviewed budget for remainder of 2003 and start of 2004, including all projected insurance fees in 2004, to make sure cash flow would be sufficient and see if there was any extra in case we decided to subsidize the banquet at a higher amount than in the past. Karina was reminded to add generator service at an estimated $150 per year, and Honeybucket expenses to the budget, and the free entries for Jordan C. since he was not able to use them this year. It was suggested that we also acquire a hand truck to help move curbs so that we can avoid injuries. Dieter volunteered to bring his hand truck to the next event to see if a hand truck will work for that purpose.

OLD Business:

Website Update - Karina: No new progress. Mitch is still working on the site map.

WWSCC #4 Miatacross Official Discussion & Vote: Jerry said that there was a lot of discussion about Miatacross at the SCCA meeting, and the vote was very close. One issue was letting people who had run already go home without completing a work assignment due to the delay in the event. This created the assumption that it would not be a championship event. For similar situations in the future, it was suggested that event chairs need to explain that the event may still end up being a championship event. Some in SCCA wanted to propose making the series the best 6 of 9 instead of the best 7 of 9. Jerry asked if the Council thought there would be any support for that idea. The answer was no. All clubs approved championship status.

WWSCC #5 and 6 Understeer/Oversteer Official Discussion & Vote: The person who did not do his work assignment at US/OS showed up at SCS and was not allowed to run. All clubs approved championship status.

WWSCC #7 Sports Car Spectacular Unofficial Discussion: Denise thinks that two or three people did not do their work assignments at SCS. She is checking into it and sending names to Enrique for Enduro. It was suggested that we add a line to the Event Info that a work assignment and check-in with worker chief just prior to work assignment are both required. Susan will send info to Kelley to DSQ the competitors in the event results database, and it will be up to BEAC whether or not to let those people run.

Other feedback on SCS:

• It felt like grid was an afterthought. The issue was that CSCC was in charge of grid, but was not able to attend the event.
• Jerry was working the front gate, and his replacement did not show up by the time he needed to be in grid to get ready to run. Waiver patrol people need to be told to check in early. Having two run groups also made this changeover more difficult.
• We went from 3 to 2 run groups at the last minute, which was difficult. It was suggested that the worker chief look at the pre-registration numbers and decided to go to two run groups earlier. Ron said that we went to three run groups when we were averaging 200 people per event. There was speculation that the Everett location has reduced attendance. Price may also be a factor.
• We raised the price for this event. Brian said that a few people complained about the increase at registration.
• Good event. Course was better driving than walking. One of the fastest in a long time.
• Course design: Putting a cone that you had to work to get around in the sewage drain a couple of cars had trouble with that. There were two off-camber right turns on the course. FWD cars have a hard time and get a little tippy. This is hard to avoid at Everett.
• Timing was smooth.

Food Service at Events: Karina researched what it takes to get a 1-day food permit in Snohomish County and gave the information to the UWFSAE. Clubs that are interested in selling food need to check with the Snohomish County Health Dept. to get required permits and understand food handling and setup requirements. Karina also noted that non-profits typically cannot exceed $1,000 per year in non-related income (unrelated to core purpose of the organization) without incurring a tax liability. Probably not something any of our clubs are in danger of, but something to keep in mind.

Enduro: There will be two registrations and sessions instead of three (like there were last year). Run groups still need to be posted. Glenn said that grid would be handled the same way as last year with cars parked by class. It was suggested that the archive calendar contain links to old event info pages so that worker chiefs can see previous run groups easily. May also be useful for other reference.

D-Day Fundraiser: Jerry said that everything went really well. Lots of people. Lots of runs. Up to 11 runs in the afternoon. Sold a lot of raffle tickets. Estimate was that about $2200 was raised. Thanks to WW, BEAC, TS, and every group & person involved so many people who helped. Denny is starting to drive again. His memory is still coming back. Doctors are encouraged by his progress.

Chief of Grid Checklist - Glenn: Glenn said that BEAC is still planning to complete a Chief of Grid checklist for the website.

Worker Assignment Spreadsheet: Karina had not taken the time to code in HTML. It was suggested that she post it in PDF format.

UWFSAE Practice: Went well. A little rain in the AM. Two run groups each in AM & PM. Five runs per person in AM and eight in PM. Pretty low turnout – 60 or 70 people. Worth it. Good training for the new UWFSAE members to train them how to run an event. The October 4 practice will be more casual.

NEW Business:

WWSCC #9 ACE Dogfight - Susan: October 5, with UWFSAE practice the day before. Event Chair is Brianne Green. Course Designer is Sean Green. Location is not yet confirmed. It will be Everett or Oxbow, and will be confirmed in late September. Glen said to post Everett as location for now and to design the course for Everett. BEAC will make an exception to their rules about reviewing the course map 1 month in advance if the site location needs to be changed. Getting (Everett) course approved at the September BEAC meeting is also OK.

UWFSAE October Practice - Brian: UWFSAE will coordinate with Sean to see if his course can be run backwards for the Saturday practice. ACE will decide if UWFSAE can piggyback on their insurance (which will probably require naming ACE as the insured for Saturday’s event, too).

CSCC Update: Mt. Baker recreation is paving their lower White Salmon parking lot. Steve asked if we might want to run a WW championship event up there next year. It is about a 2.5-hour drive. Consensus was yes, that would be a good idea. Steve also noted that CSCC is probably going to run the Blaine Street Solo every other year rather than every year. They are also having issue with the fact that the guidelines for street solo speeds are being exceeded by cars that were not around when the guidelines were written. They want to figure out a way to slow it down and still have fun.

Next WWSCC Meeting: The September meeting has been changed to Monday, September 22.

Adjourned: ???

Minutes by: Karina Miller, 2003 WWSCC Treasurer