WWSCC Meeting Minutes    04/21/03   Issaquah Rogue Brewery

Called to order: 7:42

Attendance: President Susan, Treasurer Karina, VP/Insurance Focal Karen, Secretary Kelley, Webmaster Brent. Reps: UW: Brian & Denny, TS: Keith, NWDE: Chris, CSCC: Steve, BEAC: Glen, SCCA: Jerry, ACE: Ron, PSMC: Deiter. Guests: Tom LeCoque, Enrique Garcia, Glen Austin from Oregon Region, SCCA Assistant RE Solo Karl, Championship Sponsor Kevin.

Last Meeting's Minutes: Karina asked for a small strike to the Treasurer's Report. Karina made a motion to accept with the change, Steve seconded, passed.

Treasurer's Report - Karina: Everyone is paid in full and current!! Yea!! <applause>. You can see the balance reflects that with a few large deposits during the month. No invoice yet for the trophies, they seem to be taking their sweet time on that. Current balance is $8473.35. If anyone wants a more detailed report, they can ask Karina for one, the one presented tonight was a shortened one for copies' sake. Domain name renewal: nine years is $135: Motion to renew for nine years by Jerry, Brent seconded, passed. Insurance fees: $260 per event starting 4/1/03 and $8.64 per member. TS, PSMC, & SCCA insured separately outside of WWSCC. There were only two members who were duplicated between clubs, Annie Gill and Glen Hernandez, so Karina subtracted one member from the duplicate clubs' invoices for payment of insurance dues.

OLD Business: Vice President Vacancy - Susan: We still need a VP so please please please tell your clubs we need someone. It's actually a cushy job, just be available to run meetings in case the president is gone and Chair the All-Council Sports Car Spectacular Event. The entire board is putting together the Coneheads Banquet this year, so push the perks!

SCCA Anniversary Ad - Glen: SCCA printed an ad for us in NWSCN, but the layout and font and logos were changed, and they added text that Glen hadn't put in there. Glen wasn't told they were going to put it in there, otherwise Glen would have probably changed the wording instead of an anniversary congratulatory ad, maybe would have said something about our series and schedule, etc. Plus, logos seem to have been taken straight from the web rather than utilizing the logo files Glen sent them. Glen has drafted a letter asking for some of our money back and an explanation of why things had been changed. The Council agrees to let Glen handle this situation as he sees fit at this time.

Hotline Proposals - Susan: Emailed to Council-list today. Review and discuss at May Meeting. Karl curious if guidelines might make people not want to volunteer for the hotline updating position, but Susan said she has had many volunteers for that position.

Website update - Karina: Update on Event Checklists: Karina updated a lot of them last month, please have your club look over the specialty checklist for your club and get any changes to Karina if needed. Also forward a contact for each club for specialty chief as a knowledge base. Brent & Karina can program the website so that there are automatic forwarders for email addresses rather than have your real address sitting on the website for spammers to grab. Karina has been trying to retype the entire bylaws, didn't realize there were electronic copies available. Kelley volunteered to take over the bylaws publishing and will distribute.

WWSCC Laptop Budget - Brent: Last month a budget of $1000 was voted on for a laptop for WWSCC. Brent made a motion to increase the budget to $1300, seconded by Jerry, passed.

Public or Private Forum for Council list - Susan: She will send out an email of different formats of forums and mailing lists to have a public viewing ability of our council online discussions. Discussion about having public/private list, and decision was made that we keep it private, but if there are any near-decisions made online, a copy of that email needs to be presented at the following meeting for inclusion in the minutes. Brent said he will look into the smartmail that Eskimo.com uses for archiving ability for safety's sake.

NEW Business: Autopilot - Enrique: May 18th event plan submitted tonight. Karina offered usage of the WWSCC PayPal. Kelley offered to be Chief of Timing/Scoring for computer scoring with Autocross Scorekeeper and the new WWSCC laptop. Brian offered to help with any Autocross Scorekeeper set-up. UWFSAE not available for cone shagging as they will be at a competition.

WWSSCC #1 Discussion - Denny: There were some after-event negative comments about the course, they are taking it seriously so they can improve their reputation and increase future turnout. They would appreciate anyone with course designing experience to assist with their future designs. The Stock and Non-Stock Street Tire classes had not been set-up properly in ASK, but have been worked out with Scott Chytil. There was an issue with someone interrupting the timing crew in the van in the middle of the event, UW was encouraged to just let that person know to go away and find the event chair somewhere else to discuss these issues. Karl iterated that they should utilize the expertise of having veterans help staff some of the key, non-chief positions during an event. There was discussion about Grid, Tech, Registration, etc.

Slush Party Recap - Karina: $337 budget went over $50 for tip. Kelley bought & decorated a cool cake, Karina created a great Slush season trivia game that we all played: Michael Lee had first, Kelley had second, Erika/Brian had third, Keith fourth, Karl fifth. Overall, the party had pretty good turnout and was a lot of fun.

Events for 2003: Miatacross 6/29, TS confirmed Understeer/Oversteer for 7/12&13. Autopilot confirmed for 5/18. NWDE Clothing Optional is on June 15^th at Everett West. (CSCC is having their Mt. Baker autocross on 6/15). UWFSAE event on 10/5, location TBD. Sports Car Spectacular decided for August 3, Susan is Event Chair probably at Everett West. ACE Dogfight location TBD for either 9/28, 10/12, or 10/26. Just a reminder to people who are worried about autocrossing taking up every weekend: we can drop three events if we have a 10-event series.

Technology committee: already discussed laptop and increased the budget.

ACE Ladies' Recap - Attendees: There were many runs for the event workers (guys) so that even the guys felt they had too many runs considering that they didn't pay and it wasn't their practice. Plus, there wasn't a lot of overlap between cars. Unfortunately, it didn't seem to be a very well planned event, and Denise had to Chair it at the last minute. Susan advised us to email Brianne with any issues. She will take these concerns back to ACE for further discussion at their next meeting.

Index Class Rule Discussion - Susan: The new 2003 index rule didn't seem to fix what it was supposed to fix: a competitor put in a wrong index for their car at WW#1 and asked if it could be corrected after the fact. The index they used was less favorable than the correct one. Discussion on the council email list was divided on how the interpretation of the new rule should be used to handle this situation. The rule came about because people changed cars mid-event of after registration and also for people who don't index their class at all, most of which happened a lot before we had real-time online scoring. Per Standard 2.5.15. Classification: Changing index after the event will be at the discretion of the event chair or rules steward. There was much discussion about the interpretation of that rule among Council members. Steve Perrett proposed that the Council encourages Event Chairs and Rules Stewards to make index corrections when errors are made in good faith. Karina seconded, passed.

Next meeting - Susan: Monday, May 19th at Issaquah Rogue Brewery again.

Adjourn: 9:45pm