WWSCC July Meeting Minutes Overlake Round Table Pizza 07/15/2002

Called to order 7:46 pm

Attendance: Tim/NWDE, Sean/ACE, Karl/TS, Denise/PSMC, Steve/CSCC, Glen/BEAC, and Brian/UWFSAE

Officers: President Brianne, VP Susan, Secretary Kelley.

Guests: From Tiger Club, Bud Binyoun

Treasurer’s Report: not here, no report

New Business:

Miatacross on 6/30: Event went well. Total entrants: 177. Everyone seemed to really like Manila House, who was onsite for food. Kevin Dietz had mentioned to Karl that the Sponsor information was not very visible at this event. Karl suggested that for the future we have Sponsor information clearly defined in our rulebook so that every club can comply so we can show respect to the series sponsor. Denise was pretty sure that the Sponsor information was on all the printed materials. She will check again, but isn’t exactly sure how much more visible it could have been. Brianne will meet/talk with Kevin regarding what he would expect for the sponsorship visibility during events. Karl moved we accept Miatacross as a championship event, seconded, passed.

TS US/OS on 7/13 & 14: 128 entrants Sat, 146 entrants on Sun. Turned away 2 people on Saturday, because of pre-registration requirements. Turned away 1 person Sat, 1 person Sun for not having driver’s licenses with them. A timing cable was shredded at the finish. Brianne suggested that we have a detachable 40 feet or so closest to the timing lights. TS to pay BEAC for the mangled cords then get money from the driver who shredded it. After event social was huge. Some run groups had way more drivers than other run groups, which makes for a lack of workers. There was conversation regarding moving classes back or to the Stock half of the day. Tim is going to talk to Scott C. to analyze the data regarding numbers of drivers per halves of day to perhaps come up with a better solution for driver distribution. Official review of Understeer/Oversteer will be next month after TS meets as a club.

Sports Car Spectacular on 8/4: Stewards: Karl for AM:non-stock half and Scott M. for PM:stock half of day. SaniCans are already in place and will remain through BEAC’s Enduro. Specialty chiefs: PSMC: Denise (Workers) chief, TS: chief of Tech Keith, Susan chief of Timing/Scoring for ACE, chief of Tear-Down Steve CSCC, Brian chief of Registration for UWFSAE, Tim chief of Grid for NWDE, Karen/Glen chief of Course/Set-up for BEAC. Going to trophy through all eligible placements. Also going to have a prize in each half of day for best “poker hand” made from their time. Will need Post-It notes and it’s up to the driver to mention their best time. In our quest to encourage pre-registration, there will be three levels of entry fees: $15.00 for pre-reg, pre-pay; $20.00 for pre-reg, pay onsite; $25.00 for reg & pay onsite. UW has a PayPal account that WWSCC will use for this event. Snail mail checks will be sent to Brian’s address. For phone-in registration, Brian will supply his home phone number. ACE said they have planned for Scott C to do onsite scoring and WWSCC will rent Karl C’s generator in exchange for free entry to the event.

Equipment: Susan to make new red flags of ripstop nylon. Orange BEAC flags will be backup flags from now on. TS did get old cones from BEAC when WW bought new ones.

Checklists: BEAC is almost done with theirs. TS thinks T&S is almost done, fill a few holes.

New Business:

Segue from PayPal discussion: Treasurer’s absence is an issue. Scott M. mentioned that we can vote out the treasurer. Glen advised that we check with our individual clubs to see if there is anyone interested in taking over the position. Karina said she would run for the position also. Clubs are to ask for their reps to be authorized to vote on the club’s behalf in voting for the candidates. Reps to ask their lists for candidates and send names to the council. Brianne to ask Jake what his plans are: step down or step up to the task.

Enduro: August 25^th at Boeing Everett West. Event chair is Mike Leuty. Warm up lap and 3 timed runs. Running start. Registration and tech: 3 different times 7-8, 10-11, 1-2 with 2 run groups per session. Pre-reg is offered with a cap of 150, first come first served. Entry fee is $20.00. Using BEAC timing equip. Need to check if SCCA will provide back-up timing to BEAC. Training for novices at side meeting at drivers meeting. At least one person per course station will be an experienced competitor. On the fly worker changeovers, since it’s a one-car-on-course day. Trophies will be per the rulebook. Rules clause that says competitors cannot pre-run the course in a wheeled vehicle, but the INTENT of that rule is to prevent people from running the AM non-points then running the PM in points, not necessarily when offered to all competitors within the same run group. Council thinks Enduro is an exception. They will probably be Pre-reg only. BEAC to discuss at their next meeting.

SCCA Birthday/Anniversary Ad: WWSCC to put together a whole page ad for NWSCN paper. Glen said he will be willing to put together the layout for it. Should have club logos and club websites. Linda Miklovic is no longer doing the newsletter, nor Brian Horn. Karl to ping the SCCA list to find out who is doing it currently .

Year End Awards: start thinking about those….need ideas.

President in absentia soon: August meeting will probably her last for the year and will turn over to the VP.

Roll bars and shoulder harnesses: When using shoulder harnesses and rollbar, there are minimum height requirements. Tech will start checking those.

Rules Steward ID: Individual clubs to identify their RS’s then the council to vote on how to make them visible consistently at each event.

CSCC incident on July 6^th: Steve gave report written by Bill Banning. Weather said it was going to be dry & sunny, but it was raining. A driver clipped the finish lights and put the car into a roll-up doorway in a building. (Building was well outside of the course limits dictated by the K&K insurance policy guidelines) His first run was in the dry and the injurious run was after it had begun raining. Car slid along the building until it hit the drivers side A-pillar on a reinforced concrete foundation about 15 inches tall. CSCC offered all competitors the opportunity to withdraw with refunds. Incident is believed to be driver error because track conditions had changed between his runs and he had not taken that into consideration. The car is totaled, the driver is okay. Property damage to the concrete foundation has been repaired at CSCC’s expense. There was discussion about what the limits of liability for the club are if the driver is injured but refuses medical attention.

Meeting adjourned at 9:50pm