WWSCC Chief of Timing Checklist

Chief of Timing Checklist
DONE	TASK	DONE BY
BEFORE EVENT
	Recruit volunteers for each position: AM Heat 1 Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ AM Heat 2 Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ AM Heat 3 (if applicable) Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ PM Heat 1 Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ PM Heat 2 Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ PM Heat 3 (if applicable) Announcer ______________________ Recorder _______________________ Data Entry ______________________ Course Control __________________ Posting Board (weather permitting) ___________________ NOTE: It is preferable to use experienced people who you know can do a good job in each of these positions. At least one person each shift, preferably the Announcer, should be familiar enough with the timing equipment to handle DNF’s, workers running through the lights, false trips, etc.
	Make arrangements for the following supplies and equipment: Timing equipment, including timing lights, timing cables, timing box/readout, PA system, microphone, speakers, and posting board. Consult BEAC for rental fees and an potential equipment malfunctions. WWSCC laptop and printer for onsite, real-time data entry of scoring (highly recommended as really speeds up score posting online). Alternately, e-mail webmaster@wwscc.org for a timing entry spreadsheet. Generator for running laptop and printer (some clubs have them for rent if your club doesn’t own one). Also be sure to have additional fuel and maybe even an extra sparkplug on hand. Power strip and extension cord for generator to laptop and printer. Clipboard and pens for Timing Card Recorder. Handheld radios and lots of spare batteries (BEAC supplies radios if using their van, but bring own AA batteries).
	Provide list of timing & scoring workers to the Chief of Workers.
AT EVENT
	Set up timers/lights and PA system. Test to make sure everything is working. Set up scoreboard. Make sure their are pens and clipboards in the timing vehicle. Make sure their are pens for the posting person.
	Make sure laptop and printer are set up and working.
	Make sure your volunteers show up and are ready to go before the heat starts. Provide them with instructions or training as needed. When you are not running, be available to help or fill in as needed.
AFTER EVENT
	Give timing cards to the Event Chair.
	Make sure WWSCC laptop and printer are returned to the WWSCC Secretary.
	Coordinate with Event Chair to make sure results have been properly audited and Results Report is sent to webmaster@wwscc.org.
	Tear down and put away all equipment you installed and neatly return it to its place of origin.
	Make sure trash is removed from the timing vehicle.

Updated 3/03